A MESSAGE TO OUR MEMBERS AND FRIENDS FROM THE PRESIDENT:
We are obviously living through a very difficult and strange time that is affecting every aspect of our daily life. In our concern over this extremely dangerous virus, we have decided that in an abundance of caution, we should not hold our meeting in a person-to-person environment at this time, but to communicate with our members and friends by e-mail. As you review this Substituted Agenda, we encourage you to please respond, by e-mail, to Will Cardwell (wcardwell@gmail.com) with specific information, or whatever you might have questions about, or with any additional information you have on any subject included in this Agenda. He will review the e-mails and publish the responses on the website (DixonCem.org) I will provide a format with some basic information in the following paragraphs:
We would like to approve the Minutes of Directors’ Meeting, dated August 25, 2019. Please e-mail any corrections you find to Will Cardwell. No response from you will mean you approve the minutes as published.
With regard to the Nominating Committee, the individuals who have agreed to serve on the committee are Ed Booth, Greg Evans, and Bob Ware. At the appropriate time, they will present a slate of three nominees as directors who will replace the three current directors rotating off. Nominations can also be taken from the floor, followed by discussion, and then a vote.
Aubrey Booth will provide information that is pertinent to his Treasurer’s Report as well as dues for the next fiscal year (2020-2021). Aubrey will also provide due dates for SCC and 501c3 annual filings.
Aubrey and Ed Booth have been working to map grave sites and had planned to make a presentation at the meeting. They might wish to give a brief explanation here, and make a presentation at the next person-to person meeting.
Greg Evans has put in many hours using his own equipment to get up stumps and smooth out a road up to the entrance of the cemetery. Greg might wish to provide a brief summary of this work for Will Cardwell to put on the website.
Spring clean-up and mowing schedules have been set up by Will Cardwell: Spring clean-up/Work days – April 4, 11, 18, and 25. A mowing schedule will be e-mailed to you. **We can use all the help we can get to continue cleaning and clearing the cemetery, and we especially need help repairing the fence. This work is done in the open air, so “distancing” can be controlled. However, the decision to participate in this activity, at this time, is an individual one. No lunches will be available during the April work schedule for safety reasons.
Regarding the application process with the Virginia Department of Historical Resources (VDHR), most of you already know the good news that we have gotten over the first hurdle. The cemetery was found eligible for evaluation and is now listed on the State Review Board (SRB) agenda. Our representative is confident that the Review Board will concur with the committee, which means that it is very hopeful we can move into the final phase to become eligible for the state and National Registers. Stay tuned!
Will Cardwell had a very successful meeting with Dr. Owen Cardwell, now a professor of Leadership Studies at the University of Lynchburg, and one of two African-American students who integrated E.C. Glass High School in 1962. Will Cardwell might wish to publish a brief summary of his meeting on the website.
Other Projects in Progress would include an update on progress at the Dixon to be published in the May issue of Lynch’s Ferry Magazine by Revely Carwile, and an update with April work schedule to be published in the next issue of the Campbell County magazine – The Chronicle by Sally Ware.
Other meetings are as yet unscheduled due to the future uncertainty of coronavirus mandates from state and/or Federal authorities. We will be doing everything we can to keep our member and friends informed. Your comments are important to us and we welcome them.
FOR THE PURPOSES OF THIS PARTICULAR MEETING AGENDA, PLEASE RESPOND TO WILL CARDWELL BY E-MAIL (wcardwell@gmail.com) NO LATER THAN MARCH 28, 2020. HE WILL PUBLISH THEM ON THE ASSOCIATION’S WEBSITE THEREAFTER (DixonCem.org).