Greetings DHCA Members and Other Friends of the Dixon Cemetery!
Clean-Up Saturdays are Oct 28, Nov 4, Nov 11 and Nov 18 from 9am to 3pm on each of these days. We will be doing more than the usual clean-up. We will be doing the fencing to enclose our new access area where the entry road will be!
Our goals for these work days are to:
- Clear fallen debris, building a new burn pile within our property area.
- Weed eat and cut saplings in the cemetery.
- Mow outside of the cemetery and the old roadway through the cemetery.
- Clear along planned new fence area and planned chain-link fence new opening.
- Start burning old burn pile when Austin is present and says OK to do it.
- Start the new fence making sure cattle are left properly fenced and safe whether new fence is complete or not. Complete fencing and opening in chain-link fence if possible.
- Safely cut down and clean up dead trees and small trees as most needed.
In case you missed it, we are Dixon Historical Cemetery Association, Inc. (DHCA), a Virginia non-stock corporation. We are now entrusted with the cemetery itself and with our new entryway and staging area which was given to the cemetery by two, generous donors. We have registered Articles of Incorporation and by-laws indicating we are organized exclusively for charitable, religious, and educational purposes that are non-political and that we intend to qualify under IRS 501(c)(3). Our legal work was done by our wonderful lawyer who took special interest in us.
We held our annual meeting on Sep. 10th and a special Directors meeting on Sep. 19th. Minutes will be distributed to members soon.
I will be sending out a reminder of our first clean-up day as Oct.28 draws closer.
Below is an updated calendar for this year.
Best Regards All,
Will Cardwell, Pres. DHCA
Updated DHCA 2017-18 Calendar with Milestones:
Sep. 10. Annual meeting [done]
Sep. 19. Called Directors Meeting to complete design of improvements-phase 1, plan and assign project leaders [done]
Oct. 10. Minutes of Sep. 10 due
Oct. 19. Minutes of Sep. 19 due
Oct. 28. Fall Cleanup Day 1
All acquisition signatures and filings to be complete [done]
Recognition to donors and attorney to be complete [done]
Nov. 4. Fall Cleanup Day 2
Nov. 11. Fall Cleanup Day 3
Improvements – Phase 1 complete (Fence, Gate, Signage Installed)
Nov. 18. Fall Cleanup Day 4
Feb. 15. Draft of grant-application or fundraiser material.
Will’s grant-application info from CCHS due.
Mar. 10. Spring Clean-up Half-day 1
Mar. 17. Spring Clean-up Half-day 2
Mar. 18. Spring Directors meeting
Nominating Committee named
Dues set for 2018-19
Fundraiser plans complete. Address list complete if needed.
Apr. 17. Minutes of Mar. 18 minutes distributed
Apr. 18. Fund raising plans carried out.
Aug. 26. Directors Meeting to plan
Sep. 2. Financial audit done
Sep, 9. Annual meeting for new 2018-19 year